Helpful information on the Summary of Submissions

Council received nearly 1,000 submissions on the Proposed Waikato District Plan 2018 (Stage 1).  Each submission has been summarised to identify the decisions being requested by each submitter. 

Council originally published the summary of submission and opened further submissions on April 29, 2019.

The documents below are the complete submissions and summary of decisions requested

This includes the submissions notified on April 29, 2019, as well as the new and corrected summary of submissions

 

On 18 June, 2019, Council notified an additional summary of decisions requested 

The documents below list the submissions that were affected 

Original submission documents that had technical issues

Complete summary of submissions by category, submitter and addresses:

FAQs for further submissions 

Why has Council notified a second summary of decisions (“summary of submissions”) requested for the Proposed District Plan?

There were some problems with the first summary of submissions that was notified on 29 April 2019 including:

  1. Five submissions were omitted from the summary submissions;
  2. There was a very small number of errors in the summary of submissions that needed to be corrected; and
  3. Some of the original submission documents were unavailable due to technical issues (although the submissions were summarised).

Which submissions are these?

The additional summary of submissions relate to the following submitters:

  • Mark Fendall [122];
  • Waikato-Tainui [286];
  • Turangawaewae Trust Board [984];
  • Koch Farms Limited [985]; and
  • KiwiRail Holdings Ltd [986].

These five submissions are essentially being publicly notified for the first time. They can be found below these FAQs and include:

  1. The submissions with corrections (along with the nature of the corrections).
  2. The original submission documents that were unavailable.

How did this happen?

This was for a variety of reasons including technical problems with making the original submission documents available, technical problems with a submission being made and received by Council, and erroneous identification as a duplicate submission. 

Council received over 9,500 submission points. Council took considerable care in summarising the submissions but when dealing with this volume some errors were possible. These sorts of errors have been experienced by other councils too.

Is Council re-notifying the whole summary of submissions?

No, but Council is extending the timeframes for receiving further submissions.

What if I want to put in a further submission on a submission that was publicly notified on 29 April 2019?

That’s great! We encourage you to put in a further submission so long as you meet at least one of the following criteria:

  • Any person representing a relevant aspect of the public interest, and
  • Any person that has an interest in the Proposed Waikato District Plan – Stage 1 greater than the interest that the general public has; and
  • The local authority itself.

As a result of these additional submissions, you will now have four additional weeks to prepare your further submissions. Please make sure your further submissions are received by Council no later than 9am on 16 July 2019.

Why has the time frame been extended?

In terms of equity, it is considered that the five additional submissions and the corrected submissions be afforded the same 20 working day period as the initial summary of submissions.

With two different closing dates and two different further submission forms, there was the potential for confusion and further submitters inadvertently missing the closing date.  To avoid this confusion, the closing date for all further submissions is now extended to 16 July 2019.

What if I have already put in a further submission to Council?

That’s great! You are more than welcome to put in additional further submissions, as long as you meet at least one of the following criteria:

  • Any person representing a relevant aspect of the public interest, and
  • Any person that has an interest in the Proposed Waikato District Plan – Stage 1 greater than the interest that the general public has; and
  • The local authority itself.

If you have already made a further submission to a submission point that has been corrected, you might like to reconsider your further submission. Please contact us if you would like to make a change to a further submission that you have already lodged with Council.

As a result of these additional submissions you will now have four additional weeks to prepare your further submissions. Please make sure your further submissions are received by Council no later than 9am on 16 July 2019.

How will this affect the timeline for hearings?

The effect of this extension of time has been carefully considered in terms of the impact on timeframes and processes. Any impact can be managed by the planning team focusing on the original submissions initially, and then adding in the further submissions into their planning reports after 16 July 2019.  For this reason the extension of time for further submissions is unlikely to affect the hearings schedule.

How can I find out if a submission has been affected by a correction?

To make it easier for submitters, we have listed each of the submissions affected and the nature of the corrections made to each summary, these documents can be found above this FAQ list. We have listed the submissions affected both numerically by submitter number and alphabetically by submitter name.

The submissions affected have the following colour coding:

Purple folder:

  • Contains the original submission documents that were unavailable due to technical issues when the summary of submissions was first notified on 29 April 2019.

Blue folder:       

Contains any amendments to the summary of submissions including:

  • The five submissions that were omitted from the summary of submissions that was first notified on 29 April 2019; and
  • Any corrections to the summary of submissions. We have identified the specific submissions and submission points.

In addition, all amendments to the summary of submissions have been highlighted in yellow for easy reference.