Use this form to book a reserve for an event.
i.e. Why are you holding it.
Please tick all boxes applicable to your event.
If you require assistance please contact Pat Cronin.
Environmental Health may require further information in respect of the sale of food, noise or the
provision of sanitary facilities
If you require a key to access a reserve or lake, please fill out a reserves and key bond form.
A deposit of $100.00 or a specified bond amount is payable to Waikato District Council in advance of
receiving the key. Key deposits will be refunded after the reserve has been inspected and if the reserve/ lake is left
in good order. Please allow 10 working days. Keys to be returned the next working day after the event. Penalty for
late return of keys is $21 per working day. (Please note a cheque or purchase order is not acceptable for the bond)
If yes to any of the above, please provide a Traffic Management Plan (TMP) prepared and signed by a qualified Temporary Traffic Management Planner (see the Code of Practice for Temporary Traffic Management website for more information) and apply for a Works Access Permit (WAP) through the submitica website where the TMP is uploaded.
Depending on the nature and scale of the event, additional consents or licences may be required. The answers you have provided on this form will help us to assess your application and advise you of any consents or licences that you may need to obtain before the event can go ahead. The event organiser is solely responsible for ensuring relevant Health and Safety requirements are met.The Council does not warrant that the property selected for the event is appropriate. To the fullest extent permissible pursuant to applicable law, by holding an event on Council property, the event organiser agrees that the Council is not liable for any loss, claims, damages or legal action arising directly or indirectly from the event. The event organiser shall indemnify the Council against any loss, claims, damages or legal action arising directly or indirectly from the event.
Event Health and Safety
The organiser is required to complete the health and safety Hazard Register for all events. Please fill out the Hazard Register and send it to Teresa.Lange@waidc.govt.nz.
Public Liability Insurance
Waikato District Council may request the event organiser to obtain Public Liability Insurance. This will provide protection against claims for compensation in respect of unexpected and unintended personal injury or property damage for which they
may be legally liable arising out of their business activities.
Privacy Act 1993
The information collected in this form will be used to ensure the effective facilitation of your event/activity. It will be distributed to other Council departments, external agencies and will be used for public information as required.