Decision-Making Process and Hearings


The Hearing Panel and staff are currently working through how the Proposed District Plan hearings might be impacted by the move to COVID19 Alert Level 4. All submitters will be notified and the website updated once a process and its detail is finalised. The Hearing Panel has advised the specific submitters that they anticipate that Hearing 12 Country Living will still go ahead  on 7 April using an internet connection. More details on this will follow in the coming days.

Hearings give submitters an opportunity to voice their submission to the independent hearing panel, present supporting evidence and respond to any questions. The hearings panel will not make a decision until they have heard from all submitters who wish to be heard. They will also consider evidence including the recommendations from Council staff.

Hearings are open to the public but only submitters who indicated that they wish to be heard, are able to speak. It is up to the Hearings Panel to run the hearing how they wish, but the hearing process must be fair and transparent.

The Proposed Waikato District Plan Hearings will be held at the Ngaruawahia Council Office, 15 Gallileo St, Ngaruawahia starting at 9 am. The schedule for the hearings is listed under each hearing number.

Independent hearing panel

It is important that the Commissioners exercise their functions independently and objectively and that all submitters have confidence in the integrity of the hearing process. As such, this register will be updated from time to time. Parties should refer to the most recent version on this site as further Minutes will not be issued.

Hearing Panel directions, minutes and responses

Communications to the hearing panel

This section includes all correspondence to the Hearings Panel. This often includes requests to the Hearing Panel for a change to the hearing procedure or to consider material which may not have been received within the timeframes set out by the Hearings Panel. These may include requests for additional hearing time for a complex hearing matter, late filing of evidence or a corporate submitter having to seek permission for a specific matter.  The submitter needs to provide compelling reasons and the hearing panel has the discretion to accept to reject such requests.

Hearing topics and schedule

To help submitters plan ahead below is an indicative spreadsheet which allocates every primary submission point to a hearing. As we are analysing the submissions we may find that submissions are better addressed in a different hearing and we will update the spreadsheet accordingly. For this reason we will be dating the spreadsheet so that submitters have the most up to date version.


Procedural reports

There may be occasions where reports need to be provided from Council staff to the hearing panel to assist with procedural matters and an efficient hearing process. Examples include reports of late original and further submissions which the panel may either accept or reject before commencement of the hearing.  

Opening submissions

process for hearing reports
Below is a list of the upcoming hearings. Click on the hearing to view more details about it.
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